Perpetual Inventory Tracking for Medications, 340B Drugs & Vaccines

RxScan Perpetual Inventory System

The solution for visibility into medication inventory at any location across an entire organization. 

RxScan Perpetual Inventory System (RxScan PI) is an enterprise wide, streamlined web based inventory system that functions in real-time. It enables the tracking of medication inside of the central pharmacy and other storage locations across the facility. The system is a centralized, secured and intuitive site that easily manages the availability, whereabouts and stock levels of all medications through a powerful yet easy to use interface. It tracks the information about medications stocked at all locations within an entire organization. Locations that can be tracked include but are not limited to hospital pharmacy, urgent care, clinics, surgery centers etc.

RxScan allows for access to medication information by scanning the product’s barcodes. It utilizes 1D and 2D NDC barcode reading to provide a fast and simple method for locating and documenting throughout the site.

RxScan PI seamlessly integrates with the leading electronic medical record vendor, automated Pharmacy storage systems, and multiple primary pharmacy suppliers. This enables RxScan PI to become a centralized hub of inventory visibility. RxScan Perpetual Inventory System interfaces with various vendors including:

  • AmerisourceBergen
  • Cardinal Healthcare
  • EPIC Willow
  • SwissLog
  • McKesson
  • Henry Schein


  • Thorough cost and inventory management reporting
  • Electronic purchase order confirmation
  • Maintains appropriate inventory levels
  • Role based security by user throughout the site
  • Daily updates of all prices and product information from interfaced vendor
  • Minimize workarounds by streamlining workflow processes
  • Simplifies ordering by using predictive PAR values
  • Tracks medication across all locations from hospital to clinic
  • Simplified medication database maintenance. No barcode association database setup and maintenance work needed to enable medication barcode scanning.
  • May receive inventory by outer package NDC # or inner package NDC #
  • Waste tracking / documentation and reporting
  • Inventory is automatically tracked and dispensed by the inner package NDC #
  • Tracks inventory at unit of measure level e.g. mL, gram, tablet, capsule, etc. and displays it by dispensing unit based on user choice e.g. tablet, SDV, MDV, Bottle, UD etc.
  • Optional tracking of inventory by lot number with expiration dates
  • Ability to track separate 340B, VFC and other unique inventories
  • Integrated DSCSA Track & Trace solution with serial number tracking
  • Cloud based Software as a Service (SaaS)
  • Full financial metrics and GPO pricing report
  • Large selection of operational and predefined reports that are ready-to-run and easy-to-use
  • Price is entered automatically through an electronic data interface; which is a time saver for the finance department and receiving personnel
  • Provides a drug information database containing over 450,000 NDC numbers
  • Option for alerts regarding expiring or expired medications
  • Replenishment ordering to multiple vendors


  • Up to a 30% reduction in on hand inventory
  • No need to relabel medications, scan directly from the medication's barcode
  • Efficiently manage inventory across all storage locations
  • View inventory across all storage locations
  • Reinforces good inventory practices such as, cycle counting, proper waste documentation and recall management
  • Quick access to reporting on total inventory values by medication or location, quantity on hand and par levels
  • Solution is hosted by RxScan, there is not any server hardware maintenance or upkeep required by the client
  • Accessible from any location with internet access
  • Enables detailed reporting on any inventory location from a centralized point
  • Ability to purchase medications at the best price from suppliers
  • Efficiently transfer products between locations
  • Track expiring products at any medication storage location

Resource Center

RxScan Perpetual Inventory Data Sheet

Evaluating Hospital Pharmacy Inventory Management and Revenue Cycle Processes